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Meeting Planner


  • Down to the Smallest Detail Inc.
  • 06/25/19
  • Chicago, IL
  • 60601
  • Full-Time
Meeting Planner

We are seeking a Meeting Planner with 4+ years of experience to work within our growing Conference Department. Ability to plan small & large events from conception to end is required; a self-motivated team player able to work well alone, as well as part of a team is a must.

Responsibilities:

Primary planner for 8-10 annual events with attendance ranging from 100-500 attendees
Speaker management & follow-up, prep, distribution & follow-up with speaker kits
Work directly with the hotel, post-contract including communication all meeting details
Liaison with internal departments (programming, marketing, sales & customer service)
Responsible for building, maintaining & reconciling budgets/related financial reporting
Third-party vendor research and contract negotiations
Plan event activities/menus per expense budget
Prepare documentation materials using Adobe Acrobat
Coordinate materials for project meetings
Maintain database of speaker, sponsor and exhibitor information within excel
Work with vendor and sales team on fulfillment of sponsorship programs
Review marketing collateral to confirm relevant logistics detail
Proactive in communicating challenges/obstacles to conference team, as well as providing solutions
Position will include non-meeting related tasks

Qualifications:

4+ years experience planning corporate events
Proactive, detail-oriented individual able to multitask
Experience in corporate or for-profit sector
Proficient in Excel, Word, PowerPoint, Adobe Acrobat, Outlook and other Microsoft Office programs
Excellent written and oral communication skills
Must be able to travel

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