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Corporate Meeting Planner

We are seeking an experienced, full-time Meeting Solutions Specialist to be responsible for managing all pre-planning and onsite logistics for live and virtual meetings, which include workshops, national symposia, grand rounds, conferences, onsite and in office studio tapings, and dinner meetings. Job responsibilities include: organizing and managing all program logistics, working with vendors on room setups, menu selection, and audio visual/stage design requirements, coordinating overnight accommodations for staff and faculty, assist with faculty procurement and budget management. 60% travel within the continental US.

Responsibilities and Duties
Facilitate all aspects of meeting planning including site selection, vendor negotiation, event registration, and onsite management
Review and reconcile spec sheets, facility resumes/banquet event orders, audio/visual and other vendor proposals and invoices
Work with Communications team to print, collate, and ship program materials for assigned programs
Serve as Meeting Planner and/or CME facilitator onsite in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolutions of any problems that arise
Provide post-program moderator reports and meeting management reports including but not limited to venue observations, faculty/client interactions, and audience questions

Qualifications and Skills
Must have Bachelors degree in hospitality management, communications or a related field
1-3 years experience in meeting planning
Able to travel mild to moderate travel periods, including occasional weekends
Must possess excellent organizational, multi-tasking, communication, and interpersonal skills
Be able to work independently or in a team environment

Benefits:
PRIME Education offers excellent benefits including:
Medical, Dental, and Vision
Company Matched 401K Plan
Profit Sharing
Short/ Long Term Disability Coverage
Quarterly Lunch and Learns
Flexible (PTO) paid time off
Business Casual Dress Code
Dress Down Fridays
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